By using the Enterprise Campus Rental program, travelers have the ability to charge their rental car expense to the IU rental car credit card rather than personally incurring the expense to be reimbursed after their trip.  As long as the trip is originating within Indiana, the traveler is on university business travel, and they have completed the appropriate steps (depending on the type of travel) to secure the Enterprise Campus Rental, they will be able to have the expense charged to an IU departmental account. 

Instate Travel Instructions

Out of State Travel Instructions

If your trip is originating outside of Indiana you will not be able to charge the car rental expense to the University.  It will need to be charged to the traveler’s personal credit card and reimbursed after the trip.  If the trip is originating outside of Indiana select the link to reserve the rental with Enterprise: Reservations outside of Indiana

If personal time is involved during business travel, the traveler will need to charge the rental car expense to a personal credit card and submit receipts to be reimbursed after their trip.  If they are taking personal time during the trip or they wish to use Enterprise to book their personal plans, they will need to use the following link to secure the rental: Reservations for personal use

Please note:  If you are using the Enterprise Campus Rental program to make reservations for personal travel, the University discount will be applied, however, there will not be insurance coverage included in the rental.

Charges for the Enterprise Campus Rental will appear under the prepaid by IU section on the check stub as well as on the out of state reimbursement request form.  For the Bloomington campus there will be a separate line item on the check stub for the gas charge as this will also be charged to an IU account when the Voyager gas card is used.  You will need to submit gas receipts to the Motor Pool for reconciling purposes.  For all other campuses, gas expense will need to be claimed on the reimbursement request form with receipts attached and sent to Travel Management Services.