IU Travel - Foreign Travel Guidelines

Travel Guidelines

Planning a Trip

Online Air Reservations

Online Hotel Reservations

Online Enterprise Campus Rental Reservation

Travel Discounts

Travel Resources

Trip Reimbursements

New Online Travel Reimbursement System

Travel Management Services is pleased to announce that a new online travel reimbursement system is currently being developed. This will be an integrated system through the OneStart portal that can be utilized by university travelers, arrangers and Fiscal Officers. Through the new online system, you will be able to submit travel authorizations, request travel payments & reimbursements, access reports and even track your reimbursement status all in one system.

View a timeline for the system rollout.

Travel Guidelines

Foreign Travel

Foreign Travel Guidelines

Persons in travel status outside of the continental United States may be reimbursed for the reasonable expenses associated with their travel. Such expenses include, but are not limited to, the cost of:

Visa, passports, and other travel documents
Photographs for travel documents
Inoculations
Currency
Exchange airport taxes

Receipts are required for reimbursement. When claiming expenses on the Travel Reimbursement Request, state the amount and type of currency used. Payment to IU travelers can only be made in U.S. dollars. You are responsible for providing the actual exchange rate you were charged. Send a foreign expense worksheet listing separate hotel totals, the conversion rate and U.S. dollar equivalent.