IU Travel - Domestic Travel Authorization

Travel Guidelines

Planning a Trip

Online Air Reservations

Online Hotel Reservations

Online Enterprise Campus Rental Reservation

Travel Discounts

Travel Resources

Trip Reimbursements

New Online Travel Reimbursement System

Travel Management Services is pleased to announce that a new online travel reimbursement system is currently being developed. This will be an integrated system through the OneStart portal that can be utilized by university travelers, arrangers and Fiscal Officers. Through the new online system, you will be able to submit travel authorizations, request travel payments & reimbursements, access reports and even track your reimbursement status all in one system.

View a timeline for the system rollout.

Planning a Trip

Domestic Authorizations

Domestic Travel Authorization

Travel authorization is required for all domestic and foreign trips. Instate trips do not require authorization unless the traveler wishes to request prepayment of expenses.
Complete the Departmental Travel Authorization form prior to travel and file the original in your departmental files. The original travel authorization must be kept in the department for three years. The account manager is responsible for maintaining this documentation.
The traveler and fiscal officer - must sign the form. If a signature delegate signs, his or her full signature should be signed next to that of the fiscal officer with a slash separating the two names. The fiscal officer for each account that you plan on charging expenses too, must approve and sign your travel authorization.
Be sure to check "yes" or "no" to air ticket being charged to an IU account.
Send a photocopy to Travel Management Services, Poplars 120, Bloomington Campus if airfare has not been charged to the University through a designated travel agency.
Travelers should visit the Staff or Faculty Tools page in OneStart to sign up for direct deposit of travel reimbursements prior to traveling, in order to facilitate their reimbursement. A valid network ID is needed in order to sign in and the direct deposit sign-up link is in the 'My Finances' channel.

Please Note: Direct deposit of travel reimbursements will soon be required for all IU faculty and staff travelers. Travel reimbursements may be credited to a different account than payroll if desired.
A Travel Reimbursement Request form will automatically be sent to the traveler three days prior to the return date designated on the travel authorization form.