IU Travel - Egencia Frequently Asked Questions

Travel Guidelines

Planning a Trip

Online Air Reservations

Online Hotel Reservations

Online Enterprise Campus Rental Reservation

Travel Discounts

Travel Resources

Trip Reimbursements

New Online Travel Reimbursement System

Travel Management Services is pleased to announce that a new online travel reimbursement system is currently being developed. This will be an integrated system through the OneStart portal that can be utilized by university travelers, arrangers and Fiscal Officers. Through the new online system, you will be able to submit travel authorizations, request travel payments & reimbursements, access reports and even track your reimbursement status all in one system.

View a timeline for the system rollout.

Online Reservations

FAQ

Egencia Frequently Asked Questions

Can I book personal travel on Egencia?

Yes. You may book personal travel on your Egencia account to take advantage of discount available to IU employees, but all expenses must be charged to a personal credit card.

Will Egencia consultants book travel for me?

Yes. Egencia consultants are available to book travel for you. Please be aware that there is a booking fee of $20.00.

What are the fees associated with using Egencia?

Normal booking fees are $7.00. Fees associated with booking a negotiated rate (special rates available because of contracts between IU and various vendors) are $12.00. The fee for an Egencia Consultant to book your travel for you is $22.00. Please note: Consultants are available to answer questions for you at any time and no extra fee will apply if you book the travel arrangements yourself.

Consultants can be reached toll-free at 1-866-397-2677, 24 hours a day, 7 days a week.