Any change to an existing IBC protocol must be submitted to the IBC administrator via the IBC amendment form found in Forms page. A comprehensive description of the proposed change is necessary for the amendment to be given full consideration.
What necessitates a minor amendment?
- Adding/removing co-investigators
- Adding/changing/removing materials covered by the Bloodborne Pathogens Standard, or wild-type cell or tissue culture line
- Adding/changing/removing exempt transgenic animals or research
- Adding/changing/removing laboratory room locations
- Any change that does not fall into one of the categories listed above but would not be considered a major amendment can also be annotated on the amendment form.
Who reviews a minor amendment?
Any minor change to an existing IBC protocol will undergo a brief administrative review by the IBC administrator prior to being forwarded to the BSO for review. All minor amendments are reviewed and approved outside of the full IBC unless the BSO finds that the proposed change actually falls under the definition of a major amendment (see below).
There are no deadlines for submitting minor protocol amendments.
In the case of a major change to an existing IBC protocol, the applicable submission form (i.e. Form II, IIIB, IV) that captures those changes must be submitted in the context of the original submission language. The protocol submission form(s) must be submitted in addition to the amendment form.
What necessitates a major amendment?
- Adding/changing genetically modified cell or tissue culture line
- Adding/changing transgene
- Adding/changing infectious agents, toxins, or viral vectors
- Adding/changing non-exempt transgenic animal species or research
- Adding/changing non-exempt invertebrate animal species or research
- Adding/changing transgenic plants or plant species used in research with genetically modified organisms
- Upgrade in containment level
- Any change that does not fall into one of the categories listed above but would not be considered a minor amendment can also be annotated on the amendment form.
Who reviews a major amendment?
After an administrative review by the IBC administrator, the principal investigator will be notified that the major amendment must receive full committee review and the date of the scheduled IBC meeting where that review will take place. If the major item does not require full IBC review as per the BSO, then the major amendment will be forwarded to the PI after BSO approval.
The possible outcomes from an IBC review of major amendments are the same as for new protocol submissions. See the Review Process page.
Due to the fact that all major amendments must go before the full IBC, the submission deadline and meeting dates need to be referenced prior to submitting any major amendment. In order to have the amendment reviewed at the next IBC meeting, the amendment form and new protocol submission form must be submitted on or before the protocol submission deadline for that meeting
In order to have the major amendment reviewed at the next IBC meeting, the amendment form and new protocol submission form(s) must be submitted on or before the protocol submission deadline for that meeting. See the Deadlines & Meeting Dates page.
Multiple changes may be included in the same amendment form. The IBC administrator(s) encourage including multiple amendments on the same form when feasible as it reduces the workload for principal investigators and reviewers alike.
Multiple minor changes:
Theoretically, up to five (5) minor amendments may be included on the same amendment form. Please note that the review of multiple minor items on the same amendment could take slightly longer in order to confirm that a major amendment is not necessary.
Multiple major changes:
As with multiple minor amendments, up to five (5) major changes may be included in the same amendment form as well. Each item will be considered in the full IBC review of the major amendment.
Minor and major changes:
In the case where a combination of minor and major protocol changes are necessary in the same amendment form, it is recommended that the minor change(s) are included in one amendment form and major change(s) are included in another amendment form. Please note that these amendments would be considered independent of one another and thus assigned different amendment numbers. Due to the fact that the approval process for minor amendments is relatively short when compared to major ones, it would benefit the principal investigator to separate amendments such that minor changes could be approved and implemented quickly. To this end, the minor changes would not have to wait for the full IBC review of the major amendments.