Policy on Letters Solicited for Promotion and Tenure (2001; Revised 2006)

1. For all tenure and promotion cases, two lists of six names each, one from the candidate and one from the department (compiled independently), should be submitted to the Dean's office on a specified date in the spring. The names should be identified further by institutional affiliation and accompanied by a declaration of links between the candidate and each potential referee, as well as a brief account of each referee's achievements, together with an indication of their relevance to assessment of the candidate. If possible, referees should be full professors and should not have had a close relationship with the candidate.

2. The Dean selects four names from each of the two lists submitted. If the Dean has questions or concerns about the lists, s/he clarifies those concerns before requests for letters are sent to the potential reviewers.

3. Once the lists have been agreed upon, the department then solicits all letters on behalf of the Dean. All letters are to be placed in the dossier and available to faculty who participate in departmental tenure or promotion decisions.

NOTE: The following Dean of Faculty’s website may also be consulted: http://www.indiana.edu/~deanfac/acadguid/e.html; then select Tenure/Reappointment/Promotion/Salary--Section E.