Activity: Payroll - Requirements for HRMS Payroll Voucher Access Financial Policy: V-010 Departmental Retention/Destruction of Payroll Records http://www.indiana.edu/~policies/v010.html IV-050 Establishment of Payroll Schedules http://www.indiana.edu/~vpcfo/policies/payroll/iv-50.html IV-130 Release of Payroll Information http://www.indiana.edu/~vpcfo/policies/payroll/iv-130.html IV-140 Messages on Payroll Checks http://www.indiana.edu/~vpcfo/policies/payroll/iv-140.html IV-200 Segregation of Duties for Payroll Processing http://www.indiana.edu/~vpcfo/policies/payroll/iv-200.html IV-220 Determination of Employee or Independent Contractor Status http://www.indiana.edu/~vpcfo/policies/payroll/iv-220.html IV-250 Off-cycle Payroll Payments http://www.indiana.edu/~vpcfo/policies/payroll/iv-250.html IV-260 Delegation of Signature Authority for HRMS Fiscal Transactions http://www.indiana.edu/~vpcfo/policies/payroll/iv-260.html Related Policies: IV-001 Time Reporting for Fair Labor Standards Act (FLSA) Covered Employees http://www.indiana.edu/~vpcfo/policies/payroll/iv-01.html IV-010 Departmental Retention/Destruction of Payroll Records http://www.indiana.edu/~vpcfo/policies/payroll/iv-10.html IV-020 Direct Bank Depositing of Employee Wages http://www.indiana.edu/~vpcfo/policies/payroll/iv-20.html IV-030 Stop Payment and Reissue of University Payroll Checks http://www.indiana.edu/~vpcfo/policies/payroll/iv-30.html IV-040 Distribution of Payroll Checks http://www.indiana.edu/~vpcfo/policies/payroll/iv-40.html IV-050 Establishment of Payroll Schedules http://www.indiana.edu/~vpcfo/policies/payroll/iv-50.html IV-060 Off-Campus Work-Study Payroll http://www.indiana.edu/~vpcfo/policies/payroll/iv-60.html IV-070 Supplemental Payments for Services Provided Outside the Normal Scope of Employment http://www.indiana.edu/~vpcfo/policies/payroll/iv-70.html IV-090 Payroll Tax Withholding http://www.indiana.edu/~vpcfo/policies/payroll/iv-90.html IV-100 Calculation of Partial Pay http://www.indiana.edu/~vpcfo/policies/payroll/iv-100.html IV-110 Refunds of Employee Payroll Deductions http://www.indiana.edu/~vpcfo/policies/payroll/iv-110.html IV-120 Garnishments and Levies http://www.indiana.edu/~vpcfo/policies/payroll/iv-120.html IV-130 Release of Payroll Information http://www.indiana.edu/~vpcfo/policies/payroll/iv-130.html IV-140 Messages on Payroll Checks http://www.indiana.edu/~vpcfo/policies/payroll/iv-140.html IV-150 Disposition of Final Pay for Deceased Employees http://www.indiana.edu/~vpcfo/policies/payroll/iv-150.html IV-160 Establishing New Payroll Deductions http://www.indiana.edu/~vpcfo/policies/payroll/iv-160.html IV-190 Fringe Benefit Billing http://www.indiana.edu/~vpcfo/policies/payroll/iv-190.html IV-200 Segregation of Duties for Payroll Processing http://www.indiana.edu/~vpcfo/policies/payroll/iv-200.html IV-210 Distribution of Payroll Adjustment Checks http://www.indiana.edu/~vpcfo/policies/payroll/iv-210.html IV-220 Determination of Employee or Independent Contractor Status http://www.indiana.edu/~vpcfo/policies/payroll/iv-220.html IV-230 Student Social Security Tax Withholding Exemption http://www.indiana.edu/~vpcfo/policies/payroll/iv-230.html IV-250 Off-cycle Payroll Payments http://www.indiana.edu/~vpcfo/policies/payroll/iv-250.html IV-260 Delegation of Signature Authority for HRMS Fiscal Transactions http://www.indiana.edu/~vpcfo/policies/payroll/iv-260.html Additional Forms: http://www.fms.indiana.edu/payroll/ Things to Know: Requirements for HRMS Payroll Voucher Access An IU employee needing access to process payroll must complete the following three steps. Anyone who is a Fiscal Officer or Fiscal Approver will not be allowed HRMS payroll voucher access.
- Attend the required basic payroll training session: HRMS Electronic Payroll Voucher. Prospective payroll processors can register for a session at HRMS Training Registration Page.
- Complete the HRMS compliance forms. These must be returned, at the latest, when the person attends training. Click on Obtaining Access to the HRMS Payroll Voucher to reach the HRMS User Access request form. On the first page of that form is the link to download the HRMS Data Access Agreements and Student Records Agreement (i.e., compliance forms).
- The department head, Fiscal Officer, or Business Manager needs to complete the HRMS User Access form. Select “Add a new user,” then “Payroll Voucher Processor,” and then complete and submit the form. For assistance in completing the form, contact FMS Customer Service at fmshelp@indiana.edu or call 812 855-0375.
New Earn Code Table Web Link for Human Resources Management Systems (HRMS) Payroll Voucher ~ Participant Guide HRMS Payroll Voucher Participant Guide HRMS (Human Resources Management System)Payroll Information and Training http://www.fms.indiana.edu/payroll/hrms_home.asp Important Payday Information http://www.fms.indiana.edu/payroll/payday%20info.asp Link for Reporting FIS/VISTA Issues http://www.indiana.edu/~hrsis/HRMS/FMS/index.shtml
