Activity: Purchasing Card Guidelines: An Introduction Financial Policy: IU Institutional Purchasing Policies http://www.indiana.edu/~purchase/policies/policy_list.html Related Policies: Other Relevant Policies http://www.indiana.edu/~policies Additional Forms: N/A Things to Know: Introduction The Indiana University Purchasing Card Program has been designed to allow for the direct procurement of low-cost purchases and access to electronic commerce contracts by the end-user through the use of a Purchasing Card. Our intent is to eliminate the need for small dollar requisitions and decrease the use of disbursement vouchers for reimbursements and registrations. For you, the cardholder, using the card will provide quicker placement of your orders, greater flexibility in ordering and reduced paperwork processing. The purchasing card concept is designed to delegate the authority and capability to purchase these low-cost items directly to the person to whom it most matters - YOU, the end user.
Although the card has many built-in controls, there are certain steps that you as the cardholder must take to ensure the responsible use of University funds. You should first become familiar with the Principles and Standards of Purchasing Practice. This is the code of ethics that was developed by the National Association of Educational Procurement http://www.naepnet.org/am/template.cfm?section=home . The IU Purchasing Department operates in accordance with this code and as you conduct business using the IU Purchasing Card, you will be expected to abide by these standards as well. Secondly, you must keep in mind that IU is a publicly funded University and that we, as its employees, have a duty to ensure that its resources are spent in a responsible and efficient manner.
IU Purchasing Card program uses both internal management controls, as well as, extensive reports to manage and audit the process to ensure that procedures are followed.
The card is a privilege granted to you by the University and it is expected that you will use it responsibly. The University will seek restitution for any inappropriate charges made to the card. Fraudulent or intentional misuse of the card will result in revocation of the card and/or possible criminal charges.
Direct questions or comments to the Campus P-card Manager at the appropriate campus location.
http://www.indiana.edu/~purchase/pcard/pcard.html For information on Who Buys What click here: http://www.indiana.edu/~purchase/comm/who_what.html See IU Purchasing Newsletters: http://www.indiana.edu/~purchase/newsletter/list.html
