Activity: Non-Employeee Travel Financial Policy: I-1 Role of Fiscal Officer, Account Manager and Account Supervisor http://www.indiana.edu/~vpcfo/policies/accounting/i-1.html I-30 Fiscal Misconduct http://www.indiana.edu/~vpcfo/policies/accounting/i-30.html I-35 Fraud http://www.indiana.edu/~vpcfo/policies/accounting/i-35.html I-310 Moving Expenses http://www.indiana.edu/~vpcfo/policies/accounting/i-310.html I-330 Inappropriate use of University funds http://www.indiana.edu/~vpcfo/policies/accounting/i-330.html I-430 Reimbursement of Meals for Emergency Situations http://www.indiana.edu/~vpcfo/policies/accounting/i-430.html I-470 Internal Controls http://www.indiana.edu/~vpcfo/policies/accounting/i-470.html Related Policies: V-010 Reimbursement of Travel Expenditures http://www.indiana.edu/~vpurapp/policies/travel.shtml#reimbursement Travel Reimbursement Deadline Policy NEW! http://www.indiana.edu/~travel/policies/reimbursementpolicy.shtml Risk Management Policies (see Auto and Travel) http://rmweb.indiana.edu/orm/SiteMap2.cfm Additional Forms: Disbursement Voucher located in FIS on Onestart. Please use object code 4089 https://onestart.iu.edu/my2-prd/portal Payee Certification Document http://www.indiana.edu/~travel/pdf/disbursement_voucher_payee_cert.pdf W-9 Form http://www.fms.indiana.edu/tax/forms/W9_Alternative.pdf Things to Know: Travel Website http://www.indiana.edu/~travel/ Non IU Employee Travel Guidelines http://www.indiana.edu/~travel/policies/nonemployeepolicies.shtml If the traveler is a non-resident alien please contact the FMS Tax Department http://www.fms.indiana.edu/tax/ Travel Resources http://www.indiana.edu/~travel/resources/resources.shtml Per Diem Rates and Policies http://www.indiana.edu/~travel/traveling/perdiem.shtml Only one payee per Disbursement Voucher. Non employee travel may be paid to the individual, a vendor, or to a Designated Travel Agency. Lodging and per diem rates set by federal government. Non-employee travel is reimbursed following the same guidelines as employee travel. Per diem is paid to travelers in travel status for more than 12 hours. Per diem for non-overnight trips is taxable. See listing for Lodging http://www.indiana.edu/~travel/policies/nonemployeepolicies.shtml See Air Online Reservations http://www.indiana.edu/~travel/traveling/airlineonline.shtml See Hotel Online Reservations http://www.indiana.edu/~travel/traveling/hotelonline.shtml See Motorpool Rental http://www.indiana.edu/~travel/traveling/motorpool.shtml See Enterprise Campus Rental http://www.indiana.edu/~travel/traveling/vehicleonline.shtml See Rental Cars http://www.indiana.edu/~travel/traveling/rentalcar.shtml See Limousines, Shuttles, and Taxis http://www.indiana.edu/~travel/traveling/limo.shtml Mileage rates and limits http://www.indiana.edu/~travel/toolsInfo2.html#perDiem Mileage information http://www.mapquest.com Inter-city mileage or additional mileage driven due to detours may be claimed via the mileage record. Common travel reimbursement mistakes http://www.indiana.edu/~travel/news/travelnews.shtml#reimbursement_mistakes Departments, or some funding agencies, at their discretion, may apply more stringent guidelines. Attach original receipts (except for air tickets purchased through designated travel agencies or Orbitz.com). Airline tickets are to be booked for economy (coach) travel. Use either a Designated Travel Agencies (http://www.indiana.edu/~travel/traveling/desigtravelagen.shtml) or book through Orbitz.com by creating an Orbitz business account: http://www.indiana.edu/~travel/traveling/airlineonline.shtml#creating When contacting a DTA, the following information is necessary – Department code and request number. Campus and department code associated with account to be billed. Ticketless Travel http://www.indiana.edu/~travel/policies/ticketlesspolicies.shtml Corporate Credit Card Services http://www.indiana.edu/~travel/resources/corpcreditcard.shtml Travel Discounts http://www.indiana.edu/~travel/discounts/discounts.shtml
