CATS: Campus Administrative Training Series

Untitled Document

Financial Aid Guidelines AY 2008-09

Graduate Students - Object Codes - Graduate Student Fellowships, Fall and Spring Terms

Activity:
Graduate Student Fellowships, Fall and Spring Terms

Financial Policy: N/A

Related Policies: N/A

Additional Forms: N/A

Things to Know:

Financial aid should be budgeted according to the following expenditure object codes and descriptions that are specific to financial aid activity.

Fellowship costs for pre-doctoral graduate or professional students.

Student Eligibility Requirements: Fellowships include all unrestricted, non-`service related stipends, regardless of the funding source or name of the award, and are made for the purpose of aiding a graduate or professional student's study, training, or research. Fellowships also include student funding with the name “prize” or “award” when they are awarded to support the student's study, training, or research. “Unrestricted” means that funds are not limited to paying certain expenses, such as tuition. Pre-doctoral fellowship recipients are expected to enroll in a minimum of 6 credit hours (or as defined in the University Graduate School Academic Bulletin under full-time study for academic purposes) in each academic-year term, Fall or Spring, in which the student receives a fellowship. Students who receive $3,231/semester or $6,462/or more per academic -year term in total fellowship funding will be automatically enrolled in mandatory SAA Health Insurance. Exceptions to these guidelines must be sent to the Bloomington Campus Fellowship/Scholarship Advisory Group, in care of Rozzie Gerstman.

Procedure: Fellowships for pre-doctoral “students” who meet the enrollment requirements described above are entered in the Student Information System (SIS), using object code 5820.

Payments to pre-doctoral students for the purpose of paying non-compensatory research expenses and study-related travel will be processed using an FIS disbursement voucher. The mechanism can only be used when a specific budget has been set for the student's research project or travel.

Using object code 5866, provided the student's ID#, last name and first in the description field of the DV, and the purpose of the award. See supporting forms: http://www.indiana.edu/~cats/presentations/2006/SUPPORTING%20FORM%20WHEN%20USING%20FIS%20DV%20FOR%20STUDENTS_06_26_2006.doc


Activity:	Graduate Student Fellowships, Fall and Spring Terms


Financial Policy:	N/A


Related Policies:	N/A


Additional Forms:	N/A


Things to Know:	Financial aid should be budgeted according to the following expenditure object codes and descriptions that are specific to financial aid activity.

	Fellowship costs for pre-doctoral graduate or professional students.

	Student Eligibility Requirements: Fellowships include all unrestricted, non-`service related stipends, regardless of the funding source or name of the award, and are made for the purpose of aiding a graduate or professional student's study, training, or research. Fellowships also include student funding with the name “prize” or “award” when they are awarded to support the student's study, training, or research. “Unrestricted” means that funds are not limited to paying certain expenses, such as tuition. Pre-doctoral fellowship recipients are expected to enroll in a minimum of 6 credit hours (or as defined in the University Graduate School Academic Bulletin under full-time study for academic purposes) in each academic-year term, Fall or Spring, in which the student receives a fellowship. Students who receive $3,231/semester or $6,462/or more per academic -year term in total fellowship funding will be automatically enrolled in mandatory SAA Health Insurance. Exceptions to these guidelines must be sent to the Bloomington Campus Fellowship/Scholarship Advisory Group, in care of Rozzie Gerstman.

	Procedure: Fellowships for pre-doctoral “students” who meet the enrollment requirements described above are entered in the Student Information System (SIS), using object code 5820.
	Payments to pre-doctoral students for the purpose of paying non-compensatory research expenses and study-related travel will be processed using an FIS disbursement voucher. The mechanism can only be used when a specific budget has been set for the student's research project or travel. Using object code 5866, provided the student's ID#, last name and first in the description field of the DV, and the purpose of the award. See supporting forms: http://www.indiana.edu/~cats/presentations/2006/SUPPORTING%20FORM%20WHEN%20USING%20FIS%20DV%20FOR%20STUDENTS_06_26_2006.doc