Activity: Intra and Inter Funds Transfers Object Codes Financial Policy: N/A Related Policies: N/A Additional Forms: N/A Things to Know: Memo sent by Tom Gieryn, Vice Provost for Faculty and Academic Affairs on March 30, 2009 regarding Faculty and Student Summer Appointments for 2009. I. FACULTY SUMMER APPOINTMENTS
1. Teaching
Summer school course lengths are set by the academic unit offering the course, with the maximum limit of six weeks in the first summer session and eight weeks in the second summer session. Pay is normally by 3-credit course, and varying otherwise only if courses are offered for fewer or more than 3 credits. Teaching in the summer sessions is to be compensated at the rate of 11% of the preceding academic year rate per 3-credit course. The salary schedule in terms of standard hours and percent of previous academic year rate is as follows:
Course(s) Session Effort Pay
One 3-credit Intensive Session (3 weeks) 40 Standard Hours 100% 11%
One 3-credit Summer Session I or II (6-8 weeks) 20 Standard Hours 50% 11%
Two 3-credit Summer Session I or II (6-8 weeks) 40 Standard Hours 100% 22%Teaching two 3-credit courses during a summer is considered a full summer load; compensation for a full summer load is 22% of the preceding academic year rate; summer standard hours may not be greater than 100% during any period of appointment. Appointments beyond the norm may be made in cases of institutional need to a maximum salary of 27.5% of the preceding academic-year rate 2. Non-Teaching The normal summer appointment for activities other than teaching, on general funds or an outside (contract or grant) funds, is two calendar months (nine weeks) full-time at a salary rate not to exceed 2.5% per week based on the preceding academic year rate, or 22.5% total. Appointments beyond the norm may be made in cases of institutional need (if on general funds) or project need (if on grant funds) and in the latter case if permitted by the funding agency, to a maximum of 11 weeks, 27.5% of the preceding academic year rate.
3. Summer Exceptions
Summer appointments for teaching, non-teaching activities, or a combination thereof, which are full-time and in excess of eleven weeks may be approved by the Vice Provost for Faculty and Academic Affairs if recommended by the chair and dean, if institutional or project need can be demonstrated, if permitted by any granting agency involved, and if the standard hours do not exceed the 100% during any period of the appointment. Permission to go beyond the 11-week/27.5% limitation must be requested from the Vice Provost for Faculty and Academic Affairs prior to appointment. The faculty member must be ready to attest that the entire period(s) of the appointment(s) will be spent working on the designated project(s)/course(s). In no case will an exception be granted beyond 13-weeks (32.5% of the previous academic year rate).
4. Appointment Dates
Summer payrolls coincide with the monthly payroll cycle. The e-Doc effective date and payroll dates for appointments falling within a defined summer session will default in via e-Doc session selection. Irregular summer appointments i.e., not coinciding with a specific summer session will require insertion of the appointment dates. The defaults and specific pay dates for the defined summer sessions are as follows:
Session e-Doc Effective Dates Pay Date(s)
Summer Session I May 12 - June 18 May 29 (50%) & June 30 (50%)
Intensive I May 12 - May 29 May 29 (100%)
Intensive II June 2 - June 18 June 30 (100%)
Summer Session II June 19 - Aug 14 Jun 30 (33%), Jul 31 (33%) & Aug 31 (33%)
Intensive III June 19 – July 8 June 30 (100%)
Intensive IV July 10 - July 28 July 31 (100%)
Intensive V July 29 - Aug 14 Aug 31 (100%)Summer appointments to grants may be made during any period from May 10, 2009 through August 23, 2009. The hire e-Doc must show calendar dates of appointments to grants or contracts. To meet auditing requirements, the forms should show a five-day appointment for each 2.5% AY rate claimed; i.e., compensation for a nine-week appointment that begins on Monday must conclude on Friday nine weeks later. In conformity with the requirement of Circular A-21 of the Federal Office of Management and Budget, we shall be required to have faculty members confirm individual distributions of time and effort devoted to those activities for which they have been appointed and compensated. A particularly important aspect of this requirement is that those persons appointed on grants for 40 standard hours must certify that they actually devoted 100% of their compensated time on these sponsored projects. As usual, faculty members must be able to attest that they were engaged in the activities for which they were appointed during the period of summer appointment.
II. STUDENT ACADEMIC SUMMER APPOINTMENTS
1. Appointments are normally of nine weeks duration. In light of departmental needs, and the student's academic program, appointments may be of longer duration.
2. Appointments up to 40 standard hours may be made without special justification. No appointment in excess of 40 standard hours will be approved. 3. The rate of pay may be set freely at $216 or above per week for a 20 standard hour appointment which is equal to 2.5% of our 10-month academic year range of $8,614 at 20 standard hours. The rate of pay for a full-time (40 standard hours) appointment may be set freely at $432 or above per week. (A guide to student summer rates is attached.) For Campus Salary Ranges for Graduate Student Academic Appointees for Summer 2009, please see memo.
