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Indiana University Bloomington
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Department of Anthropology College of Arts and Sciences
One Discipline, Four Fields


NSF proposal submissions require the applicant, the Anthropology Office Manager, and the Office of Research Administration (ORA) all to work together very closely.  Complying with internal deadlines is critical.  Be sure to check your email regularly and keep in touch with the Office Manager, Eric Welch. 

Remember Eric is here to help with the administrative aspects of your NSF application.  If you have questions, concerns, or need assistance putting together a budget, do not hesitate to contact him.  He can also assist with FastLane, complete administrative forms including the Cover Page and online budget, and provide information about the proposal review and submission process. 

Following is a step-by-step outline of how to apply to NSF. 

Two weeks prior to the IU deadline:  All NSF proposals must comply with the Grant Proposal Guide (GPG).  At the least, you should become familiar with the kind of information it contains. 

You must also register for FastLane, NSF’s online application system.  (If you already have a FastLane ID number and password created at IU, you do not need a new one.)  To register, send a request to the Office Manager with the following information:

  1. IU username
  2. If a student, the name of your advisor
  3. Last degree completed
  4. Year last degree was completed

ORA will email you a temporary password, NSF username, and NSF ID number.  Log in to FastLane, change your password, then immediately email Eric all of your NSF (not IU) login information.    

Your budget and justification must be approved by ORA before being routed for administrative approvals, and routing must be complete before ORA will submit your application to NSF.  Therefore, complete your budget and justification first, before any of the rest of the proposal. 

Required to be submitted to Kerry no later than 4pm the day of the IU deadline:   

  1. Budget (in Excel, with formulas)
  2. Budget justification
  3. The name of your advisor who will serve as PI
  4. The title of the project (a working title is fine—it can be changed later)
  5. The project start and end dates
  6. A list of agencies to which you have submitted or plan to submit the proposal (if any)
  7. IRB / IACUC status including date submitted, approval number, etc.  (Note: “Pending” means you have submitted your study for review but is has not yet been approved—
    not that you are planning to submit it soon.)
  8. A phone number where you can be reached anytime. 

Required in FastLane no later than 4pm the day of the IU deadline:

  1. Upload all application materials except bibliography, project description, budget and justification.  This includes the Project Summary, Data Management Plan, Current and Pending Support for the PI and all co-PIs, NSF Biosketches for the PI and all co-PIs, etc.
  2. The Cover Page must be completed. 
  3. The Allow SRO Access button must be clicked. 

Related links

Sample NSF budget
Be sure to follow the format exactly—for instance, Travel is always section E., even if your budget begins with Travel.

NSF Grant Proposal Guide
NSF’s proposal and application compliance manual

NSF’s online application system

Institutional information
IU rates, DUNS number, payment address, Facilities and Administration Agreement, etc.